Become a Sponsor/Exhibitor

BE PART OF WINDSOR VEGFEST 2017

When: October 1, 2017

Where: VegFest Windsor at the WFCU Centre.

Whether you’re a big company or a small business, a non profit or an animal rescue, the products you sell and services you provide define your individual values and the true commitments of you and your team members.

VegFest Windsor is the ultimate opportunity to showcase what you stand for to the very people who understand your mission and who will support your amazing efforts. The health and happiness of people, animals and the environment is the motivation behind VegFest Windsor and we want you to join the party. Vendors are the main reason people are drawn to community events like this, therefore, participating as a vendor will have an invaluable impact on your success and will, ultimately, move everyone closer to living a kinder, healthier life. After all, isn’t that the goal?

VegFest Windsor will help you:

– Be visible to countless potential patrons, supporters and event collaborators
– Interact with community members, creating connections and strengthening relationships
– Promote your product and/or service
– Educate our community about your role in creating a healthy, sustainable and compassionate world
– Network with other like-minded businesspeople and organizations
– Because of the nature of the event, only vegan products (containing no animal products) will be accepted.

CHOOSE THE PLAN THAT’S RIGHT FOR YOU:

Gold Sponsor

$1000

– Premium placement. Price includes two 6-foot exhibitor tables at VegFest Windsor on October 1st, 2017.
– Option of putting up your sign with logo at the entrance of the Fest (sign supplied by the exhibitor)
– Option of putting up your sign with logo around the speaker/cooking demo area bearing the name of the exhibitor (signs supplied by the exhibitor). Details to follow.
– Your logo on all the flyers created and distributed by the VegFest Windsor (if submitted before flyers are printed)
– Your logo on program if program is printed.
– Distribution of your promotional samples via goody-bags.
– Your name/logo on the VegFest Windsor website starting from the date of your involvement until December 31, 2017.
– Mention(s) on social media (ex. VegFest Windsor’s Facebook and Instagram pages).
– Mention(s) on Vegfest Windsor’s Newsletter

 Silver Sponsor

$700

– Premium placement. Price includes one 8-foot exhibitor table at VegFest Windsor on October 1st, 2017.
– Option of putting up your sign with logo around the speaker/cooking demo area bearing the name of the exhibitor (signs supplied by the exhibitor). Details to follow.
– Your logo on the flyers created and distributed by VegFest Windsor (if submitted before flyers are printed)
– Your logo on program if program is printed.
– Distribution of your promotional samples via goody-bags.
– Your name/logo on the VegFest website starting from the date of your involvement until December 31, 2017.
– Mention(s) on social media (ex. VegFest Windsor’s Facebook and Instagram pages).
– Mention(s) on Vegfest Windsor’s Newsletter

Bronze Sponsor

$450

– Price includes one 6-foot exhibitor table at VegFest Windsor on October 1st, 2017.
– Distribution of your promotional samples via goody-bags.
– Your logo on program if program is printed.
– Mention(s) on social media (ex. VegFest Windsor’s Facebook and Instagram pages).
– Your name/logo on the VegFest website starting from the date of your involvement until December 31, 2017.

VegFriends Sponsor

Want to support VegFest Windsor but don’t have any products to sell or need for an exhibitor table? This Package is for you!

$350

– Distribution of your promotional samples via goody-bags.
– Your name/logo on VegFest Windsor website starting from the date of your involvement until December 31, 2017.
– Your logo on program if program is printed.

Exhibitor

$150

– Space for one 6-foot exhibitor table at the VegFest Windsor on October 1st, 2017. Please note that the table you bring must be 6-feet. If you need to rent one from VegFest Windsor, please note that on the form below.
– Your name/logo on the VegFest Windsor website starting from the date of your involvement until December 31, 2017.
– Your logo on program if program is printed.

Food Truck

$150

– Space for truck outside WFCU centre
– Your name/logo on the VegFest Windsor website starting from the date of your involvement until December 31, 2017.
– Your logo on program if program is printed.

Animal Rescue or Sanctuary

$60

– Space for one 6-foot exhibitor table at the VegFest Windsor on October 1st, 2017. Please note that the table you bring must be 6-feet. If you need to rent one from VegFest Windsor, please note that on the form below.
– Your name/logo on VegFest Windsor website starting from the date of your involvement until December 31, 2017.
– Your logo on program if program is printed.

 

READY TO GET INVOLVED? PLEASE FILL OUT THE FORM BELOW

Vendor Application
Please include full name as it will be listed on festival site and program.
Please include link to your official website. Only include a link to a social media page if you do not have a website. The link will be included on our festival site.
ex. 555-555-5555
ex. 555-555-5555
Please provide a list of the products and services you wish to exhibit. Note that only those items described in this official exhibitor contract are allowed to be displayed at your booth. Also note that only vegan-friendly products and/or services can be sold and promoted at VegFest Windsor. Vegan means nothing contains or is made with animals or animal by-products. VegFriends sponsor applicants are exempt from this question.
Please note only vegan food & drink can be sold and promoted at VegFest Windsor. Vegan means nothing contains or is made with animal products (ex. no meat) or animal by-products (ex. no dairy, honey, leather, fur)
Payment: 100% of booth rental (plus table rental fee if required) must be included with application to secure booking. Once your application is approved, we'll send you a link to pay online via PayPal. Alternatively, you can make a cheque out to VegFest Windsor and in the memo note VegFest Windsor Vendor Payment. Payment is non-refundable. Forms received without payment will not be processed until payment is received. Receipt of application does not guarantee availability of space. If no space, payment will be returned. Booth locations are subject to change at the discretion of VegFest Windsor.
 By selecting “yes” above you are agreeing to the TERMS and CONDITIONS attached. You agree to staff the booth for the entire duration of the event, 11am-5pm. You agree to have your booth set up by 10:00am and torn down by 6:00pm, on October 1, 2017. TERMS AND CONDITIONS 1. The exhibitor agrees to pay VegFest Windsor the sum stated on page one of this contract, for the rights hereby licensed to the exhibitor. 2. The exhibitor, by execution of this contract, hereby agrees to provide third party legal liability insurance for all liability arising out of bodily injury, property damage which might be suffered by any person, persons or corporations imposed by law, such insurance to be for not less than $2,000,000.00 per occurrence or loss, to be in full force and effect at all times during the occupancy period contracted for. VegFest Windsor requires the exhibitor to take out insurance which includes the naming of the WFCU Centre and the Corporation of the City of Windsor herein as additional name insured with the exhibitor. 3. Products or services that are promoted (including samples and promotional flyers) or sold at VegFest Windsor must be VEGAN and MUST NOT contain any animal products (such as, but not limited to animal meat, honey, eggs, milk and milk products from animals, fur, leather, silk, wool). If the exhibitor is found to be promoting products or services at VegFest Windsor that contain animal products or if the exhibitor promotes the use or consumption of animal products, VegFest Windsor reserves the right to close the Exhibitor’s booth or remove an unqualified product without refund of vendor fees.
 4. The exhibitor agrees to have the exhibit complete and in the space contracted for showing no later than 10:00am on Sunday, October 1st, 2017 and leave the exhibit in place until the official closing at 5:00 pm on Sunday, October 1st, 2017. VegFest Windsor does not offer storage. 5. VegFest Windsor reserves the right to decline any exhibitor application. 6. The exhibitor is responsible for setting up and taking down their display, products or materials and must ensure takedown is completed in a timely manner once VegFest Windsor has ended at 5:00 pm. Exhibitor must ensure their booth is staffed at all times during the festival hours. 7. Draws: Prize draws taking place at vendor booths must receive prior approval from VegFest Windsor. 8. Any exhibitors selling or sampling food must ensure compliance with Windsor-Essex County Health Unit standards and ensure all forms and paperwork are completed within deadlines outlined. Package will be emailed upon approval of application. Completed paperwork is due on September 1st, 2017, one month prior to the event. Completed paperwork is to be sent to info@vegfestwindsor.ca. 9. No deep frying is permitted onsite. Vendors are required to disclose to VegFest Windsor and the Windsor-Essex County Health Unit their food preparation plans. 10. If you require hydro after you’ve completed registration you must notify VegFest Windsor and request hydro. 11. VegFest Windsor must not be obliged to accept any contract and has the right to cancel any contract without refund on violation of any rule, regulation or term of this contract. The decision or decisions on booth allocation and set ups are at the discretion of VegFest Windsor. 12. Any exhibit(s) not removed from the building or grounds by the end of the specified move out deadline will be charged a $61.25/hr late fee per day. VegFest Windsor cannot be held responsible for any damages or losses incurred by the exhibitor from failure to remove exhibit by move-out deadline. 
 


Sending

Clicking ‘submit’ sends your application to VegFest Windsor. Upon your application’s approval, you’ll be sent an invoice via PayPal to complete registration. Thank you for your interest in VegFest Windsor!

 

Questions or comments? Feel free to email us at info@VegFestWindsor.ca